Editorial Policy
KaagazPDF is more than a PDF utility — it is also a small library of how-to guides about Indian document and photo requirements. Because those guides shape decisions that people make about important applications (exam forms, passport applications, PAN uploads), we take editorial standards seriously. This document explains how we research, write, review and update every article we publish, and how you can hold us to that standard.
1. Our editorial mission
Millions of Indians spend hours each month trying to compress a photo to 20 KB, meet a strange pixel ratio, mask an Aadhaar number, or figure out an e-Aadhaar PDF password. Existing information online is fragmented, contradictory and often out of date. Our editorial mission is simple: publish the clearest, most accurate, most India-specific guides on document tasks — and keep them current. If a guide on KaagazPDF is not one of the top three most useful pieces on that topic in India, we consider it a failure and rewrite it.
2. Who writes and reviews our guides
Every guide on KaagazPDF goes through three real people:
The Editorial Team
Editor-in-Chief: the person who decides what topics to cover, sets the tone, and signs off every article before it goes live. Reachable at [email protected].
Writers: a small in-house team of two to three writers with hands-on experience of filling Indian government forms, applying for passports, taking exams and processing scanned documents. They write the first draft.
Fact-Checker & Reviewer: before publication, each article is independently reviewed by a second person who verifies every number (photo dimension, KB limit, file size), every URL to an official source, and every step-by-step screenshot.
Bios of the editorial team are available on our About page. We plan to add individual author pages later in 2026.
3. How a guide gets written
Our editorial process has five stages. Nothing is published to the site until it has cleared all five.
- Research. The writer identifies the exact question users ask (from search-console data, support emails and public forums), and gathers the current answer from primary sources — the official website (uidai.gov.in, ssc.nic.in, upsc.gov.in, passportindia.gov.in etc.), the current notification PDF, or a live sample application form.
- First draft. The writer produces a step-by-step guide in plain English (with occasional Hindi words where they help clarity), including a real example, a common-mistake list and a short FAQ. Every measurement is cited to a primary source.
- Fact-check. The reviewer confirms every number and screenshot, checks all links, and re-runs the KaagazPDF tool referenced in the guide to make sure it still produces the required output.
- Editorial sign-off. The Editor-in-Chief reads the piece as a first-time user would, edits for tone and clarity, and only then publishes it.
- Post-publication monitoring. Reader feedback is monitored. Any credible correction request triggers step 4 again.
4. Sourcing standards
We rank sources in the following order and use the highest available:
| Priority | Source type | Example |
|---|---|---|
| 1 (best) | Official notification / gazette | SSC 2026 notification PDF; UIDAI circular |
| 2 | Official government website | uidai.gov.in / passportindia.gov.in |
| 3 | Recognised primary body | NPCI, RBI, EC of India |
| 4 | Reputable Indian newspaper | The Hindu, Indian Express, Livemint |
| 5 (avoid) | Anonymous forum, ranking blog | — not used |
If we cannot confirm a claim from at least a Priority 3 source, we do not publish it — or we clearly label it as "per user feedback" and mark it as unverified. When rules change (which they often do in India), we update the guide and log the change at the top.
5. Independence: sponsorship, links & ads
KaagazPDF is supported by (a) Google AdSense advertising on the Free plan, and (b) subscription fees for the Pro plan. We do not take paid placements in our editorial content. No brand can pay us to be recommended in a guide, and no brand has ever done so.
- Any link inside a guide is included only because our editorial team believes it is useful to you — typically the official government page, a well-known standards body, or one of our own tools.
- Advertisements are visually separated from editorial content and clearly marked "Ad" by Google AdSense. Ads are never inserted mid-sentence or made to look like part of the article.
- We do not run affiliate links inside guides. If we ever do (for example, recommending a printer or a paid course), we will disclose it in the article and label the link as Sponsored.
- Our Pro plan is genuinely optional. Every guide works on the Free plan.
6. Accuracy, corrections & updates
Every article carries a "Last updated" date. Articles are reviewed on the following schedule:
- Every 90 days — for articles about exam forms and photo/signature dimensions, because notifications change annually.
- Every 180 days — for evergreen articles about generic PDF tasks (compress, merge, convert).
- Immediately — whenever we learn about a rule change from a primary source or a credible reader report.
If you spot a mistake — even a small one — please tell us. Email [email protected] with the URL, the sentence you think is wrong, and (if possible) a link to the correct source. We review every correction request within 5 working days. Confirmed errors are corrected at the top of the affected article with a dated "Correction" note. Serious errors also result in a rewrite and a note in our internal quality log.
7. What we will not publish
To keep the site trustworthy, we will not publish content that:
- Helps anyone falsify a document, forge a signature, or bypass a genuine ID check.
- Reveals someone's Aadhaar number, PAN, exam roll number or other private data without consent.
- Gives legal, medical, financial or immigration advice we are not qualified to give (we may explain a rule; we will not tell you what to do about your specific case).
- Contains AI-generated content that has not been fact-checked and edited by a human on our team.
- Rewords another writer's work without attribution.
8. AI-assisted writing
We sometimes use AI tools to help draft an outline, suggest a phrasing, or check grammar. However, every guide on KaagazPDF is written, verified and edited by a human. AI is never allowed to source facts, cite sources or generate final copy on its own. We consider this a red line for a site that people use for exam and passport applications.
9. User feedback and complaints
The editorial team reads every message that comes into [email protected]. If you disagree with the tone, framing or content of a guide, please tell us — we take user feedback more seriously than any style guide.
If you believe a guide breaches Indian law, the IT Rules, 2021, or a valid third-party right (for example, copyright), please write to our Grievance Officer at [email protected] with the details. We acknowledge grievances within 48 hours and resolve them within 15 days, in line with the rules.
10. Changes to this policy
We may amend this Editorial Policy as our team grows or the way we work changes. Any change is dated at the top of this page, and the previous version is available on request.